New York District Export Council
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EXPORT DOCUMENTATION TEMPLATES

Bill of Lading
A legal document between the shipper of a particular good and the carrier detailing the type, quantity and destination of the good being carried. The bill of lading also serves as a receipt of shipment when the good is delivered to the predetermined destination. This document must accompany the shipped goods, no matter the form of transportation, and must be signed by an authorized representative from the carrier, shipper and receiver.   Source:  http://www.investopedia.com/terms/b/billoflading.asp
bill_of_lading.pdf
File Size: 482 kb
File Type: pdf
Download File

Commercial Invoice
The basic agreement and payment term from seller to buyer.  This document contains all pertinent information related to the transaction.  Customs officials use this document to determine duties and taxes on goods in the shipment.
commercial_invoice.doc
File Size: 37 kb
File Type: doc
Download File

Generic Certificate of Origin
States the origin of the products being exported.  This document is required by certain countries or by the terms of a letter of credit to verify the country of origin.  A local Chamber of Commerce may certify and stamp this form, if required.  A standard document exists, but certain countries have a  specific form that is required for existing free trade agreements.
generic_certificate_origin.doc
File Size: 34 kb
File Type: doc
Download File

Packing List
This itemizes the contents of each package (box, pallets, skids, etc.)  This document includes weights, measurements and detailed contents of each package.  It should be attached to the outside of a package and/or included inside the package. This document is used by shippers and forwarders to determine freight costs. It is also used by U.S. and/or foreign customs officials to check the contents of any specific package.
packing_list.doc
File Size: 46 kb
File Type: doc
Download File

Proforma Invoice
This is a quotation in invoice format.  This document is not always required, but is often used by buyers to support an application for a Letter of Credit and/or import license.
proforma_invoice.doc
File Size: 43 kb
File Type: doc
Download File

Shippers Letter of Instruction
Company instructions to their freight forwarder.  This is typically a multiform used to give instructions to the freight forwarder and to provide information for the Electronic Export Information system or AES.
sli.pdf
File Size: 45 kb
File Type: pdf
Download File

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New York District Export Council  c/o U.S. Export Assistance Center 
Ted Weiss Federal Building, 290 Broadway, Suite 1312 • New York, NY 10007 • Tel: 212-809-2675
© 2020 Export Assistance and Exporter Information.  Contact Us | Website Disclaimer and Privacy Statement
  • Home
  • Events
    • New York Global Trade Events
    • World Trade Week Website
    • Recent Events >
      • USMCA Presentations
      • SelectUSA Presentation >
        • SelectUSA Presentations
      • Brooklyn Army Terminal
    • Event Registration
  • Covid 19 Events and Resources
    • Challenges Best Practices
    • Pandemic’s Impact on International Trade
    • Covid-19 Webinars
    • DEC Press Release on COVID-19
  • About
    • New York DEC Members >
      • New and Renewed Members
    • National DEC Website
    • Ike Savitt Honored
  • Export Resources
    • Export Basics >
      • Export FAQs
      • Federal Government Agencies >
        • Congressional Contacts
        • US Export Assistance Centers
      • International Scams
    • U.S. Government Programs for Exporters
    • Find Trade Partners
    • Export Documents & Forms
    • Export Compliance
    • Cargo Insurance
    • eCommerce
    • Export Counseling
    • Trade Finance >
      • Export Credit Insurance
    • Market Research
    • Free Trade Agreements
    • New York Resources
    • Duties (Tariffs)
    • Export References
    • Glossary of Trade Terms
    • Export of Used/Refurbished Equipment and Parts
    • Travel Tips
    • Articles >
      • Leveraging Letters of Credit in Volatile Times
  • Jobs
  • Next Generation Micro Grant
    • Next Generation Micro Grant Application
  • Contact
  • Search This Website
  • Site Map